System integration and automation
Connect your systems and let the admin run itself.
Bookings into your CRM. Payments into your accounts. Invoices, reminders and review requests sent automatically. We connect the tools you already pay for, and build the missing link when there isn't one. Your 11pm spreadsheet sessions are cancelled.
- Free integration map chat
- Tested before you rely on it
- Documented so it's not a black box
Where the time goes
The admin that integrations remove
Copy, paste, repeat. Small businesses lose hours every week moving information between systems by hand. That's time you could spend on paying work. Or your tea.
Enquiries sitting in inboxes
Web forms and emails that need copying into the CRM, and the ones that never get copied.
Diaries out of sync
Online bookings, phone bookings and staff calendars that don't match. Then two customers turn up for the same 10am.
Invoices typed twice
Jobs finished in one system, invoiced in another, reconciled by hand in your accounts.
Follow-ups forgotten
Quote reminders, thank-you messages and review requests that only happen when someone remembers.
Stock and orders in two places
Online orders and in-store sales that don't update the same stock count.
Timesheets into payroll
Hours collected on paper or by message, then keyed into payroll at the end of the month.
Fancy this working for your business? Free 30-minute chat, then a fixed written quote. No hard sell.
Example automations
Common workflows we set up for local businesses
Typical examples. Exactly what's possible depends on the systems you use; we'll check that on the free chat.
Booking → CRM → accounts → email
A new booking creates or updates the customer in your CRM, adds the appointment to the right calendar, records the deposit in your accounts and sends a confirmation.
Good for: salons, clinics, trades, hire, tuition
Job done → invoice → payment → review
Marking a job complete raises the invoice, sends a payment link, updates the CRM and schedules a polite review request for the next day.
Good for: any service business that invoices per job
Website and ad leads → CRM → alert
Every form, ad lead and enquiry lands in your CRM, tagged by source, and pings the right person by email or text so it's answered quickly.
Good for: anyone paying for ads or relying on web enquiries
Rota → timesheets → payroll
Clock-ins and approved hours flow from your rota tool into payroll, ready to check instead of retype.
Good for: hospitality, retail, care, cleaning
Fancy this working for your business? Free 30-minute chat, then a fixed written quote. No hard sell.
How we connect things
The simplest reliable option, every time
Built-in connections
Many tools already connect to each other. We switch them on, set them up properly and test them.
Zapier and similar
Automation platforms like Zapier link thousands of apps without custom code. Quick and low-cost for many jobs.
APIs and custom code
When off-the-shelf connectors can't do it, we write the integration using each system's API, or build the missing app.
What every integration includes
- A map of how information moves through your business today
- Real-world testing with sample bookings, payments and edge cases
- Plain-English documentation of what runs when, and where
- Only the data that's needed, using each system's official access
- Optional monitoring so you hear about problems from us first
Pricing
How integrations are priced
A single Zapier automation and a full system rebuild are very different jobs, so we give you a fixed, written quote after a free chat. Not VAT registered - no VAT added
| Service | Price |
|---|---|
| Smaller automations and connectors | Fixed quote after a free chat |
| System design: mapping and specifying how your systems work together | £2,200 |
| System set-up and development | £3,300 |
Free integration map chat
See what could run itself in your business.
- 30 minutes, by phone or video
- We list your tools and everywhere data gets retyped
- You get a written map of what can be automated, with prices
Questions
Integration questions
Will I have to change the software I use?
Usually not. We start with what you already have. If something genuinely can't connect, we'll explain the options and costs before suggesting a change.
Which systems can you connect?
Most modern booking systems, CRMs, payment providers, accounting packages, email tools and calendars offer a way to connect, either built in, through Zapier or through an API. We check your exact systems on the free chat.
What happens if a connection breaks?
We document every integration and build in checks where we can. If something stops working, tell us and we'll fix it. Ongoing monitoring can be part of your plan.
Is my customer data safe?
We only move the data that's needed, use the official access methods each system provides, and limit access to what the integration requires.
How much does it cost?
Smaller automations are quoted per job. Our list price for system design is £2,200 and for system set-up and development £3,300. You get a fixed, written quote before any work starts.
Free, friendly, no hard sell
Grab a free 30‑minute chat
Tell us what's driving you mad. We'll ring you back, talk it through, then send a written proposal with fixed prices. You decide if it goes ahead. No pressure, no jargon.
- Fixed, written quotes before any work starts
- One team for apps, systems, Google, website, ads and social
- Plain English, no jargon, no hard sell
- Based in Brentwood, Essex, working UK-wide
- No VAT on top (we're not VAT registered)
Prefer to talk now? 07311 051251 info@pixelmediagroup.co.uk